No. Only current members are counted when calculating the annual fee for using Club2ic. Past members remain in the database and can be reactivated at any time. The first year's fee is based either, on your member numbers after the 60 day free trial, or we will trust you to estimate your likely numbers.
These are variables that are used to record custom data about members. e.g. key number, team membership, skill level. A Club can define up to 6 club codes in the menu Club Setup. The club codes can also be used in the Advanced Search and the Adhoc report.
Printing of labels is often a hassle due mainly to alignment problems and the subtle differences between printers. It is best to first do a test print on plain paper and check the spacing. Also see the previous question re page overflow.
People often change their email address and forget to tell everyone. The Advanced Search function allows you to quickly find who belongs to any failed email addresses (i.e. undeliverable or bounced). You do not have to enter the whole email address - any part of the address is fine (e.g. searching for hotmail will find everybody with a hotmail address).
The year end is the date at which membership subscriptions to your club expire. In Club2ic it is called the Fees Renewal Date. It can be any date and is defined in the Fees Renewal menu. It needs to be updated before you start taking subscriptions for the new year. e.g. If it is now August 2011 and memberships expire on 1st September, then you would update the Fees Renewal Date to 1st September, 2012.
After updating the Fees Renewal Date to next year, a process is run to reset all members, who are no longer financial, to Unpaid. They are still considered current members but with a Fees Status of Unpaid. If a member does not rejoin then you can set their Status to Past and they will no longer be counted in the Dashboard statistics.